22 Best Project Management Software For Creative Agency

Creative agencies are a whirlwind of ideas, deadlines, and clients who love “just one more tweak.” And without the right project management software, things can easily spiral into chaos – missed deadlines, frustrated teams, and a to-do list that resembles an all-consuming black hole.

Sounds familiar? One minute, you’re brainstorming the next big campaign, and the next, you’re buried under a mountain of scattered emails, Slack messages, and sticky notes. Managing creative projects should be inspiring, not a stress-induced caffeine marathon!

No need to panic, though. Today I share with you a curated list of 22 best project management software for creative agencies – your secret weapon for keeping projects on track, teams aligned, and clients happy without losing your mind. Now let’s check out the top tools that balance structure with creativity, making collaboration smooth and stress-free.

1. Kitchen.co

Capterra: 4.9/5   |   G2: 4.5/5

Kitchen.co is built for creative teams that want everything in one place – an all-in-one project management tool designed to simplify project planning and streamline communication and collaboration between agencies and their clients. It conveniently centralizes projects, tasks, messages, invoices, and files into a single seamless platform with two user-friendly views (for the client and the agency).

Key Features:

• Task Tracking – Kanban boards, Table and Calendar view to visualize & manage tasks effectively.
• Collaboration Tools – Dedicated communication channels to discuss tasks & share feedback.
• Timeline Visualization – Manage project timelines with customizable boards & task assignments.
• Client Feedback Integration – Client feedback directly within the project workflow. Clients can reply straight from their email inboxes as everything is synchronized.
• File sharing – Easily exchange files with your team and clients.
• Flexible workspace organization – Arrange & organize everything into folders and subfolders.
• Integrated invoice & payments – Create, customize, and send Kitchen-hosted invoices (one-time/recurring), with an automatic payments option.

Integrations:

Kitchen.co integrates with Figma, InVision, Google Calendar, Calendly, Zappier, Xero, Freshbooks, Stripe, Square, PayPal, Razorpay, 2checkout, Freeagent, Quickbooks, Dropbox, GoogleDrive, OneDrive, and advanced integrations like multi-step forms, enhancing its functionality and adaptability. Check out the full integrations list here.

Team Sizes:

The tool’s free plan is ideal for small teams or freelancers managing straightforward projects. On the other hand, the paid plans offer enhanced features suitable for growing agencies with medium to large teams, handling multiple clients, and complex projects.

Pricing: 

• Free Plan – Includes basic features suitable for freelancers and start-up agencies (max 2 users, unlimited clients & projects, client portal, invoicing, smart task management, and more). 
• Paid Plan – $29 per user/month. Offers more customized features, advanced branding, increased storage, enhanced file collaboration, and more.
• Lifetime Plans – One-time payment options for forever access and the most advanced features.

For a detailed breakdown, visit Kitchen.co’s pricing page here.

 

2. ClickUp

Capterra: 4.6/5   |   G2: 4.7/5

ClickUp is an all-in-one project management software tailored to meet the dynamic needs of creative teams and help them stay on track. It centralizes tasks, documents, timelines, and client communications, it brings everything together so teams can collaborate smoothly and stay productive.

Key Features:

• Task Tracking – Create and assign tasks with due dates and priorities. Visualize workflows using List, Board, or Calendar views.
• Collaboration Tools – Real-time chat, comments, and collaborative documents enhance team communication.
• Timeline Visualization – Gantt charts and timelines to plan projects, set dependencies, and ensure timely delivery.
• Client Feedback Integration – Invite clients as guests with controlled permissions to view progress, provide feedback, and approve deliverables.
• File sharing – Share files and feedback seamlessly within the platform.

Integrations:

ClickUp integrates with numerous external tools, including Figma, Adobe Creative Cloud, Slack, Microsoft Teams, Hubspot, Google Drive, Dropbox, Google Workspace, Microsoft Office 365, and many more that you can check out here.

Recommendations for Team Sizes:

The Free Forever or Unlimited Plan offers essential tools suitable for managing projects and client communications of small teams and freelancers. On the other hand, the Business Plan provides advanced features and enhanced security, accommodating medium to large-growing teams and complex projects.

Pricing: 

• Free Forever Plan – Ideal for individuals or small teams, offering basic features with limited storage.
• Unlimited Plan – $7 per user/month, it provides upgrades like unlimited storage, integrations, and dashboards.
• Business Plan – $12 per user/month, this plan includes features like workload management, timelines & mind maps, advanced time tracking, goal setting, enhanced security, and many more.
• Enterprise Plan – Customized for large organizations with specific needs; pricing is available upon request.

For a detailed breakdown, visit ClickUp’s pricing page.

 

3. Wrike

Capterra: 4.3/5   |   G2: 4.2/5

Wrike is a creative project management software that helps agencies cut through the noise and stay organized streamlining their operations and keeping everyone on the same page by centralizing tasks, timelines, communications, and assets.

Key Features:

• Task Tracking – Assign due dates, people, and priorities and use List, Board, or Gantt views to monitor progress.
• Collaboration Tools – Real-time chat, comments, collaborative documents.
• Timeline Visualization – Gantt charts and calendars to plan projects, set dependencies, and ensure timely delivery.
• Client Feedback Integration – Clients can join and track progress, provide feedback, and approve deliverables.
• File Sharing – Easy, within-the-platform file sharing.

Integrations:

Wrike integrates with numerous tools, for example, Adobe Creative Cloud, Slack, Microsoft Teams, Google Drive, Dropbox, QuickBooks, Zoom, Airtable, Google Workspace, Microsoft Office 365, and others you can see here.

Recommendations for Team Sizes:

The Free or Team Plan offers essential tools fit for managing projects and client communications of small teams and freelancers. Medium and large teams can benefit from the Business Plan as it provides advanced features and enhanced security that are suitable for growing teams and complex projects.

Pricing: 

• Free Plan – Ideal for individuals or teams getting started, offering basic features with limited storage.
• Team Plan – At $10 per user/month, it provides enhanced collaboration features suitable for small teams of 2-15 users.
• Business Plan – Priced at $24.80 per user/month, this plan includes advanced project management features for teams of 5-200 users.
• Enterprise and Pinnacle Plans – The most enhanced plans, tailored for larger organizations with complex work needs; pricing is available upon request.

For a detailed breakdown, visit Wrike’s pricing page.

 

4. Scoro

Capterra: 4.6/5   |   G2: 4.5/5

Scoro is more than just a project management tool – it’s an all-in-one work management powerhouse. The solution is designed to help creative agencies streamline projects, collaboration, time tracking, and finances. Unlike traditional project management tools, Scoro integrates task tracking, budgeting, CRM, and reporting to provide a full view of agency operations.

Key Features:

• Task Tracking – Assign tasks to team members, set deadlines, and track progress with Kanban boards and Gantt charts.
• Collaboration Tools – All project-related communication, files, and approvals are centralized.
• Timeline Visualization – Drag-and-drop timelines, workload balancing, and automated scheduling.
• Client Feedback Integration – Built-in approvals and real-time commenting on tasks.
• Budget & Financial Management – Set project budgets, forecast revenue, and track profitability with built-in financial tools.
• CRM & Sales Tracking – Manage leads, proposals, and client relationships.
• Time Tracking & Billing – Track billable hours, generate invoices, and ensure accurate client billing.

Integrations:

You can connect your Scoro with Slack, Asana, Hubspot, Salesforce, Trello, Google Drive, Figma, QuickBooks, Xero, Stripe, Paypal, and more which you can browse on their website here.

Recommendations for Team Sizes:

The Essential Plan provides basic project and financial tracking which are okay for small creative teams and freelancers. The Standard or Pro Plan is ideal for growing agencies with teams managing multiple clients with complex budgets. On the other hand, larger agencies and enterprises can take advantage of the Ultimate Plan which delivers deep financial insights, automation, and integrations for scaling operations.

Pricing: 

• Essential Plan – $26 per user/month; includes project tracking, billing, and dashboards.
• Standard Plan – $37 per user/month; adds Gantt charts, time tracking, and detailed reporting.
• Pro Plan – $63 per user/month; unlocks budgeting, forecasting, and advanced automation.
• Ultimate Plan – Custom pricing, for enterprise-level security and API access.

For a detailed breakdown, visit Scoro’s pricing page here.

 

5. Screendragon

Capterra: 4.7/5   |   G2: 4.7/5

Screendragon is a project management platform tailored specifically for creative agencies. It centralizes various aspects of project workflows, enhancing collaboration, streamlining creative processes, and boosting overall efficiency, helping agencies work faster and smarter, not harder.

Key Features:

• Task Tracking – Assign tasks, adjust timelines, and prioritize effectively within a unified interface.
• Collaboration Tools – Accelerated approval processes with tools that allow real-time markup of various media types, version control, and collaborative reviews.
• Timeline Visualization – Visualize tasks using Gantt charts, Kanban boards, and lists.
• Client Feedback Integration – Permission controls and guest access facilitate feedback and collaboration.
• Configurable Workflows – Customizable workflows automatically engage relevant teams and resources.
• Resource Management – A comprehensive view of resource capacity helps identify bottlenecks and manage team workloads.
• Budget Tracking – Monitor project budgets in real time to prevent overruns and optimize resource allocation.

Integrations:

Screendragon integrates with a wide array of tools, including Google Drive, Dropbox, OneDrive, Box, Slack, Adobe Creative Cloud, Microsoft 365, Google Workspace, Trello, and Jira. You can see the full list of integrations on their website here.

Recommendations for Team Sizes:

The platform’s customizable features and scalable pricing make it suitable for small to medium-sized agencies seeking to enhance their project management capabilities. On the other hand, with its resource management and workflow automation, Screendragon effectively supports also larger agencies managing complex projects and extensive client portfolios.

Pricing: 

Screendragon’s pricing is available upon request but to give you an idea of it – they start at approximately $20 per user per month, with an initial setup and training fee. For precise pricing tailored to your creative agency’s needs, it’s recommended that you contact Screendragon directly.

 

6. ProofHub

Capterra: 4.6/5   |   G2: 4.6/5

ProofHub is a surprisingly simple project management and team collaboration platform designed to simplify workflows for creative agencies. Its power lies in uniting tasks, discussions, timelines, and files into an intuitive interface, thus enhancing collaboration and productivity and ensuring teams can focus on delivering great work – on time, every time.

Key Features:

• Task Tracking – Manage and assign tasks, set priorities, and monitor progress using boards, table views, and workflows.
• Collaboration Tools – Discussion boards, real-time chat, and shared notes.
• Timeline Visualization – Gantt charts, allowing you to set dependencies, pinpoint roadblocks, and stay ahead of deadlines.
• Client Feedback Integration – Streamlined review process with tools to provide feedback directly on design files.
• File Sharing – Organize, share, preview, and attach files to tasks or projects.

Integrations:

Compared to other project management tools, ProofHub has more limited integrations but it still offers the most sought-after ones: Google Drive, Dropbox, OneDrive, Box, Slack, FreshBooks, QuickBooks, and Google Calendar.

Recommendations for Team Sizes:

The Essential Plan is well-suited for small to medium teams managing standard projects and client communications. The Ultimate Control Plan offers advanced features and greater control, accommodating the needs of larger teams handling multiple complex projects.

Pricing: 

• Essential Plan – $45 per month (if billed annually) or $50 per month (if billed monthly). Includes 40 projects, unlimited users, and 15GB storage.
• Ultimate Control Plan – $89 per month (if billed annually) or $99 per month (if billed monthly). Offers unlimited projects, unlimited users, 100GB storage, and advanced features like custom roles, white labeling, and priority support.

For a detailed breakdown, visit ProofHub’s pricing page here.

 

7. Notion

Capterra: 4.7/5   |   G2: 4.7/5

Notion is an all-in-one workspace blending task and workflow management with flexible collaboration tools, making it a versatile platform for creative agencies. Its adaptability allows teams to design custom workflows, centralize project assets, and streamline communication, thus enhancing overall productivity. 

Key Features:

• Task Tracking – Tasks with due dates, assignees, and priorities, organized in lists, Kanban boards, and calendars, providing a clear overview of project progress.
• Collaboration Tools – Real-time editing, comments, mentions, and shared pages and databases ensure everyone has the latest information.
• Timeline Visualization – Timeline views to plan projects, set dependencies, and visualize schedules.
• Client Feedback Integration – May require additional tools or integrations to simplify direct client feedback and approval workflows.
• File Sharing – Store and share files within Notion.

Integrations:

Notion integrates with various tools to enhance its functionality, including Figma, Adobe Creative Cloud, Slack, Google Workspace, Zoom, Dropbox, Zapier, and so on. As Notion’s integrations list is truly long it’s better to check the full list of integrations on their website here.

Recommendations for Team Sizes:

The Free or Plus Plan provides essential tools for managing projects and fostering collaboration in small boutique agencies without a significant financial commitment. For medium to large teams, the Business or Enterprise Plans offer advanced features and scalability to handle complex projects and larger team collaborations effectively.

Pricing: 

• Free Plan – Unlimited pages and blocks, 7-day page history, collaboration with up to 10 guests, suitable for individuals or small teams starting out.
• Plus Plan – $10 per user/month, includes unlimited file uploads and 30-day version history.
• Business Plan – $15 per user/month, offers advanced collaboration features, admin features, and 90-day version history.
• Enterprise Plan – Custom pricing, designed for large organizations requiring advanced security and controls.

For a detailed breakdown, visit Notion’s pricing page here.

 

8. Hive

Capterra: 4.4/5   |   G2: 4.6/5

Hive empowers teams to work more efficiently and creatively with its dynamic project management tool that unites tasks, communications, timelines, and client feedback in its interface. It’s perfect for creative agencies that need flexibility and fast collaboration without the clutter.

Key Features:

• Task Tracking – Tasks can be assigned, prioritized, and tracked in Kanban boards, Gantt charts, and calendar views.
• Collaboration Tools – Built-in chat, real-time comments, and collaborative Hive Notes.
• Timeline Visualization – Gantt charts and timeline views to plan projects, set dependencies, and monitor progress.
• Client Feedback Integration – Proofing and approval features allow clients to review and provide feedback directly on deliverables.
• File Sharing – Easily share and manage files.

Integrations:

Hive’s integration capabilities allow teams to connect with essential tools, including Adobe Creative Cloud, Figma, Slack, Microsoft Teams, Google Workspace, Microsoft Office 365, Google Drive, and Dropbox. You can see the full list of integrations on their website here.

Recommendations for Team Sizes:

For small boutique agencies, the Free or Starter Plan offers essential tools for managing projects and fostering collaboration without a significant financial investment. Medium and large teams, though, must refer to the Teams or Enterprise Plans’ advanced features and scalability to handle complex projects and team collaborations effectively.

Pricing:

• Free Plan – Offers basic features suitable for small teams or freelancers.
• Starter Plan – $5 per user/month, includes additional features like Gantt charts and integrations.
• Teams Plan – $12 per user/month, provides advanced capabilities such as time tracking and custom, unlimited workflows.
• Enterprise Plan – Customized pricing upon request for larger organizations with specific needs.

For a detailed breakdown, visit Hive’s pricing page here.

 

9. Basecamp

Capterra: 4.5/5   |   G2: 4.1/5

Basecamp is a project management and collaboration tool that keeps creative teams organized without overcomplicating things by centralizing tasks, discussions, schedules, and files into one platform. It’s particularly favored by creative agencies for its simplicity and effectiveness in managing projects, long-term planning, and enhancing team productivity.

Key Features:

• Task Tracking – To-do lists with due dates and assignments for specific team members.
• Collaboration Tools – Message boards and “Campfire” chat rooms for real-time group conversations.
• Timeline Visualization – “Lineup”, “Mission Control, and “Hill” Charts.
• Client Feedback Integration – Clients can be added to projects with controlled permissions.

Integrations:

Basecamp integrates with various tools to enhance its functionality, including Google Drive, Dropbox, OneDrive, Slack, Figma, Harvest, Clockify, and many other tools and apps allowing teams to streamline their workflows further. Check out the full integrations list here.

Recommendations for Team Sizes:

The Basecamp Plus plan is cost-effective and provides essential features for managing projects and client communications of small teams and freelancers. On the other hand, the Pro Unlimited plan is ideal for fast-growing businesses with medium to large teams, offering unlimited user access and projects, and additional storage.

Pricing:

• Free plan – Free forever, run one project at a time with 1GB of storage space.
• Basecamp Plus – $15 per user/month, suitable for small teams or freelancers.
• Basecamp Pro Unlimited Plan – fixed $349 per month (if paid monthly) for unlimited users, ideal for larger agencies.

For a detailed breakdown, visit Basecamp’s pricing page here.

 

10. Monday.com

Capterra: 4.6/5   |   G2: 4.7/5

Monday.com is a visual and highly customizable project management platform that helps creative teams organize everything from brainstorming sessions to final approvals. With an intuitive visual interface, it adapts to the unique workflows of agencies, offering everything from planning, task tracking, and collaborating to client feedback integration. It adapts to any workflow, big or small.

Key Features:

• Task Tracking – Tasks with dependencies, priorities, and due dates within Kanban boards or lists view.
• Collaboration Tools – Built-in chat, comments, and mentions keep all feedback and approvals in one place.
• Timeline Visualization – Gantt charts, timeline views, and milestone tracking.
• Client Feedback Integration – Proofing tool, allowing clients to annotate designs and approve work directly.
• File Sharing – Store, organize, and preview files within projects.
• Custom Automation – Set up workflow automations for repetitive tasks.

Integrations:

Connect with Figma, Slack, Google Drive, Gmail, Microsoft Teams, GitLab, Mailchimp, Excel, Outlook, DocuSign, and 200+ more to streamline your creative process. You can see the full list of integrations on their website here.

Recommendations for Team Sizes:

For small creative teams and freelancers, the Basic or Standard plan is enough to manage projects efficiently. Mid-sized agencies would be more comfortable with the Pro plan which offers automations and time tracking to keep larger projects on schedule. And for enterprise teams, the Enterprise plan is designed for scalability, with security features and advanced analytics.

Pricing: 

• Free Plan – Up to 2 users, up to 3 boards, unlimited docs, overall basic features.
• Basic Plan – $9 per user/month, includes unlimited items, dashboards, and 5GB storage.
• Standard Plan – $12 per user/month, adds timeline view, guest access, and automation.
• Pro Plan – $19 per user/month, unlocks advanced reporting, time tracking, and dependencies.
• Enterprise Plan – Custom pricing, with advanced security, analytics, and admin controls.

For a detailed breakdown, visit Monday.com’s pricing page here.

 

11. Teamwork.com

Capterra: 4.5/5   |   G2: 4.4/5

Teamwork.com is another project management software that helps teams stay productive without being overwhelmed. It is designed to facilitate processes and help organize the work and time within creative agencies so they can focus on delivering great work rather than getting lost in spreadsheets.

Key Features:

• Task Tracking – Tasks can be assigned with due dates, priorities, and dependencies within List, Kanban Board, table, and other views.
• Collaboration Tools – Real-time chat, comments, and collaborative documents.
• Timeline Visualization – Gantt charts and calendars to plan projects, set dependencies, and ensure timely delivery.
• Client Feedback Integration – Clients can be invited as collaborators with controlled permissions.
• File Sharing – Organize, share, and preview files securely. Attach files to tasks or projects.

Integrations:

Teamwork integrates with many tools and here are some of them: Hubspot, Gmail, Slack, Microsoft Teams, Google Drive, Dropbox, OneDrive, Box, Google Workspace, and Microsoft Office 365. You can see the full list of integrations on their website here.

Recommendations for Team Sizes:

The Deliver Plan offers essential tools for managing projects and fostering collaboration of small creative teams without a significant financial investment. The Grow or Scale Plans though are suitable for medium to large teams and provide advanced features and scalability to handle complex projects and team collaborations effectively.

Pricing:

• Deliver Plan – $10.99 per user/month billed annually (3 users min), includes team management, automations and forms, and project status reports.
• Grow Plan – $19.99 per user/month billed annually (5 users min), adds workload and capacity management, advanced budgeting, and more.
• Scale Plan – $54.99 per user/month billed annually (5 users min), comes with also unlimited retainer management, resource scheduler, and unlimited custom reports.
• Enterprise Plan – Contact sales for customized pricing, offers also advanced security and SSO, dedicated infrastructure, and premium consulting and support services.

For a detailed breakdown, visit Teamwork’s pricing page here.

 

12. Asana

Capterra: 4.5/5   |   G2: 4.4/5

Asana is a go-to for creative teams who want to keep projects running smoothly. Its versatile project management tool is designed to help agencies stay aligned, meet deadlines, and keep clients happy. It’s one of the most popular agency management software for its many features that keep everything in one place and facilitate communication and teamwork.

Key features:

• Task Tracking – Organize creative work into Gantt, board, list, calendar, or timeline views.
• Collaboration Tools – Structured communication with task-based comments, mentions, and shared files.
• Timeline Visualization – Gantt-style timelines for scheduling and visualizing tasks.
• Client Feedback Integration – Built-in proofing tools allow for within-task feedback.
• Shared Calendars & Workload Management – Deadlines and team availability ensure better workload balance.
• File Sharing – Attach and preview files directly in Asana.

Integrations:

Asana integrates with Slack, Google Drive, Figma, Dropbox, Trello, Loom, Zapier, Microsoft Office 365, Google Calendar, and more that you can check out on their website here.

Recommendations for Team Sizes:

The free plan is a great starting point for freelancers or super-small teams managing simple creative projects. The Premium and Business plans work well for mid-sized agencies handling multiple campaigns with complex dependencies. The Enterprise plans are ideal for large creative teams of agencies that need enhanced security and advanced reporting.

Pricing: 

• Personal Plan – Free forever, includes unlimited tasks, lists, boards, calendar views, and some more features.
• Starter Plan – $10.99 per user/month, adds Gantt and timeline views, custom workflows, forms, and more.
• Advanced Plan – $24.99 per user/month, unlocks approvals, workload and time tracking, and advanced integrations.
• Enterprise – Custom pricing, no user limits, admin controls, more advanced integrations and security, and more.
• Enterprise+ – Custom pricing, offers everything in Enterprise and even more additional features.

For a detailed breakdown, it’s best to visit Asana’s pricing page here.

 

10 More project management tools to consider

Now, this was our top 12 but we’re not at all done. If you think none of the solutions above works for you, here are the next 10 great project management software that can make a creative agency’s life easier:

13. Bonsai

If you’re a freelancer or a small creative agency, Bonsai is like having a personal assistant that handles project management, contracts, invoicing, and even taxes. Task tracking, client collaboration, and automated workflows keep projects on schedule, while integrated payments ensure you get paid on time. What are its cons, though? It’s not ideal for larger team capacity needing advanced project collaboration tools.

Pricing:

• Basic Plan: $9 per user/month
• Essentials Plan: $19 per user/month
• Premium Plan: $29 per user/month
• Elite Plan: $49 per user/month

Here’s a video showing how to use Bonsai as your task management software.

14. nTask manager

nTask is a simple yet powerful tool designed for small teams and solo creatives who need structured project tracking without losing all savings. With task tracking, Kanban boards, meeting management, and built-in risk management, it helps teams stay on top of deadlines. Plus, its time- and issue-tracking features make it a great fit for agencies juggling multiple projects. Its cons? The UI isn’t the most modern, and it lacks deep integrations with design tools.

Pricing:

• Basic Plan: Free (up to 5 users)
• Premium Plan: $3 per user/month 
• Business Plan: $8 per user/month
• Enterprise Plan: Custom price upon request.

Here’s a video overview of nTask’s project management software.

15. Paymo

Paymo is another perfect tool for creative agencies looking for an all-in-one project management solution. It combines task management, time tracking, invoicing, and file proofing into one intuitive interface. Its team scheduling feature ensures smooth collaboration, while built-in client billing keeps finances in check. Cons? Some users find the UI a bit outdated, and advanced reporting could be improved.

Pricing:

• Free Plan: Free (unlimited users)
• Starter Plan: $3.90 per user/month
• Small Office Plan: $6.90 per user/month
• Business Plan: $10.90 per user/month

This overview video of Paymo shows how to quickly navigate the creative agency project management software.

16. Trello

Trello is a favorite among designers for its super-intuitive Kanban boards that make task tracking simple and visual. Perfect for brainstorming, project tracking, and creative workflows, it offers drag-and-drop task management, shared boards, and easy file sharing. Many integrations with popular tools also enhance workflow efficiency. Trello’s cons? It lacks built-in time tracking and isn’t as feature-packed for large, complex projects.

Pricing:

• Free Plan: Free (for up to 10 users)
• Standard Plan: $5/user/month
• Premium: $10/user/month
• Enterprise: $17.50/user/month

Trello also has a great overview video of its project management tool right here.

17. ProProfs

ProProfs is a lightweight yet effective tool for creative teams needing an easy-to-use project tracker. It offers task management, time tracking, collaboration boards, and file sharing, making it great for agencies dealing with multiple projects. Built-in Gantt charts and client invoicing help streamline workflows without the complexity of larger platforms. ProProfs’ cons? The interface feels a bit basic, and it lacks deep integrations with popular design tools.

Pricing:

• Free plan: Free (up to 5 users)
• Business plan: $39.97 monthly, unlimited users

ProProfs shares more about their project management software in this video right here (you might want to jump to 1:05 where the overview starts).

18. Active Collab

Active Collab is a well-rounded project management tool that balances task organization, a time-tracking feature, and budgeting. It features Kanban boards and collaborative workspaces, and you can invite clients, making it perfect for creative workflows. The built-in invoicing tool is a bonus for agencies handling numerous clients. The cons? Some users find the UI slightly old-timey, and automation features are limited compared to competitors.

Pricing:

• Plus Plan: $3.17 per user/month
• Pro Plan: $8 per user/month
• Pro+Get Paid Plan: $11.75 per user/month

Here’s Active Collab’s overview video shedding more light on the project management tool’s features.

19. Redbooth

Redbooth is great for creative teams who want a simple, no-fuss project manager. With Kanban boards, Gantt charts, shared workspaces, and team chat it makes collaboration seamless. Task prioritization and time tracking help teams stay on schedule, while its intuitive mobile app ensures work gets done anywhere. Redbooth’s cons? Lacks deeper integrations with design tools like Adobe Creative Cloud or Figma.

Pricing:

• Free Plan: Free (up to 2 users)
• Pro Plan: $9 per user/month
• Business Plan: $15 per user/month
• Enterprise Plan: Custom pricing

If you’re interested in the essentials of Redbooth you can click here.

20. Flow

Flow is a minimalist yet powerful project management tool built for teams that thrive on visual organization. Its task lists, Kanban boards, and timeline views help creatives plan, track, and execute projects smoothly. The UI is clean and distraction-free, making it easy to stay focused. What are the cons, though? Lacks advanced automation and client feedback tools, which some agencies might miss.

Pricing:

• Basic Plan: $6 per user/month
• Plus Plan: $8 per user/month
• Pro Plan: $10 per user/month

If you want to see Flow’s project management software overview, click here.

21. Teamhood

Teamhood is a versatile project management platform designed for agencies that handle multiple clients and fast-moving projects. Its Kanban boards, interactive timelines, and built-in workload management give teams deep insights into their workflow. The time tracking feature and Gantt charts are great for planning and resource allocation. Cons? Not as widely integrated as some competitors, meaning extra setup might be needed for seamless workflows.

Pricing:

• Free Plan: Free (up to 10 users)
• Professional Plan: $9.5 per user/month
• Premium Plan: $15 per user/month
• Ultimate Plan: $19 per user/month
• Enterprise Plan: Custom pricing

Interested in Teamhood? Check out the project management software’s video tutorial right here.

22. Synergist

Synergist goes beyond project management by integrating job costing, financial tracking, and resource planning – perfect for agencies managing complex budgets and multiple stakeholders. It offers time tracking, invoicing, and profitability reports, making it more of an end-to-end agency management solution than just a project tool. Synergist’s cons? Has a steeper learning curve than simpler project management tools, and its pricing isn’t publicly listed.

Pricing:

Custom pricing based on agency size and needs (as your agency grows the price per user goes down).

How to Implement New Project Management Software Without Disrupting Your Creative Flow

Rolling out new software can feel like introducing a new character into an already tight-knit cast – exciting, but also a bit nerve-wracking. Will it enhance the workflow or slow everyone down? Here’s how to get your creative team on board without the chaos:

1. Start with a Pilot Group – Before launching agency-wide, test the software with a small team of designers, project managers, and developers. Their feedback will help identify potential hurdles before a full rollout.

2. Customize It to Fit Your Workflow – Most tools allow custom fields, templates, and automation. Adjust it to match how your team already works, so it feels like an upgrade, not a burden.

3. Train in Bite-Sized Sessions – Skip the long, yawn-inducing training sessions. Instead, introduce features gradually through short demos, video tutorials, or even casual lunch-and-learn sessions.

4. Encourage Team Buy-In Early – Nobody likes having a new tool forced on them. Get team members involved in the selection process and highlight how it benefits them (not just leadership).

5. Integrate with Existing Tools – Reduce friction by connecting the software with Slack, Google Workspace, Figma, Adobe Creative Cloud, or whatever your team already loves. The fewer tabs they need to open, the happier they’ll be!

6. Set a Transition Period – Don’t expect immediate perfection. Give your team time to adjust while keeping the old system as a backup before fully switching over.

Bottom line?
The right tool = more creativity, less chaos.

Finding the best project management software for creative agencies isn’t just about checking off features – it’s about empowering your team to collaborate, meet deadlines, keep their creativity flowing without stress, and actually use the software.

Just keep in mind that the right tool should adapt to your workflow, not the other way around. So, test out a few options, get your team’s input, and make the switch with confidence – because when your projects run smoothly, your creativity has room to thrive.